Overview

In inventory management, the phase in/out process refers to the transition of a new part from initial setup to becoming readily available for stock orders. Understanding the phase in/out status of inventory parts is crucial for maintaining efficient inventory levels and ensuring that only actively used parts are stocked.

You can set the initial parameters by going into the parts setup window under groups tab, in there you will find the Phase In/Out tab.

Phase In Status

• When a new part is added to the inventory system, it enters a phase in status, indicating that it is newly introduced and has limited historical data.

• During the phase in status, the system monitors the part's usage patterns, including average demand per month and total bin trips per month, to evaluate its activity level. ("bin trips per month" refers to the frequency with which a particular inventory item is being moved in and out of storage bins within a given time period. This metric helps assess the activity level or demand for the item and may influence its transition from a new status to a current status within the inventory management system).

Transition to Current Status

• For a part to transition from phase in to current status, it typically needs to demonstrate sufficient activity, such as a minimum number of movements or sales within a specified time frame.
• The specific criteria for transitioning to current status may vary depending on the organization's inventory management policies and practices.

Current Status

• Parts in current status are considered actively used and are available for automatic stock orders.

• Managers rely on parts in current status for regular stock replenishment to meet demand and maintain optimal inventory levels.

Monitoring Status

• Inventory managers can monitor the status of parts by accessing the general tab in the inventory system, where they can view the current status as well as any prior status changes.

• It's essential to regularly review and update the status of inventory parts to ensure accurate stock management and prevent unnecessary ordering of inactive or low-demand parts.

Auto Stock Feature

• The auto stock feature automates the process of generating stock orders for parts in current status to maintain adequate inventory levels.
• Parts must be in current status for the auto stock feature to function correctly, ensuring that only actively used parts are included in stock orders.

Conclusion

Understanding the phase in/out process is essential for effective inventory management, allowing organizations to maintain optimal inventory levels, minimize stockouts, and improve overall operational efficiency. By monitoring and managing the status of inventory parts, businesses can ensure that resources are allocated efficiently, and inventory costs are optimized.