AP Check Format and Setup

How to Set Up and Customize AP Check Formats

Overview

The AP Check Format Editor allows users to configure the layout of printed checks, including positioning, font settings, and included details. This ensures that checks align correctly with physical check stock used by the business.

Setting Up an AP Check Format

           Access the AP Check Format Editor

        • Navigate to Settings > Administration > Company.

        • Click on the AP Check Format Editor button.

 Create a New Check Format

    • In the Check Format field, enter a name for the check layout.

         • Click the folder icon to create the format.

         • Click the checkmark to confirm and finalize the new check format.

Configuring the Check Layout

Under the Check tab, users can adjust:

    • Top Position: Defines the vertical placement of each field.

    • Left Orientation: Adjusts the horizontal placement.

    • Font Type & Size: Selects the font style and size for text fields.

    • Print Settings: Clicking the print icon allows users to toggle whether a field is printed on the check.

To ensure alignment with physical check stock, adjust these settings accordingly.

Adjusting Remittance and Stub Layouts

    • Remittance Tab: Customize how remittance details, such as the invoice number, invoice date, discount, and payment amount, are displayed on the remittance slip.

    • Stub Tab: Modify the stub layout to include vendor details, invoice summaries, payment dates, and other relevant transaction information.

Previewing the Check Format

To verify the layout before printing:

    • Click the Preview Format button in the top-right corner.

    • This will generate a sample check using test data.

Selecting the Check Format in Company Settings

Once the check layout has been created and configured:

    1. Navigate to Settings > Administration > Company.

    2. Locate the AP Check Format tab.

    3. Select the newly created check format from the available options.

    4. Click Save to apply the changes.

This step ensures that the system uses the newly configured check format when processing AP payments.

By following these steps, users can configure their AP check formats to align with their printing requirements.