Role Permissions Guide

Modified on Tue, 12 Mar at 4:25 PM

Accounting

  • Account Reconciliation - ability to perform and post Beginning and Ending Balances of a G/L account

  • Allow Posting of OOB Journal 

  • AP Auto Checks - ability to process checks/EFTs 

  • AP Check Register - ability to view and clear AP checks from the check register 

  • AP Check Void - ability to void a check/EFT

  • AP Inquiry - ability to view outstanding AP invoices by Vendor

  • AP Invoice Entry - ability to input and post AP invoices

  • AP Payments - ability to post AP payments 

  • AR Cash Posting - ability to post/apply a payment from a customer (AR Deposits)

  • AR Comments - ability to add comments to AR Coms tab on Customer record

  • AR Inquiry - ability to view outstanding AR invoices by Customer / ability to run AR Statements 

  • AR Terms Setup - access to create AR Terms within Settings > Administration 

  • Chart Of Accounts - ability to create, edit or view Chart of Accounts 

  • Credit Approval - access to Credit Approval program from Accounting menu

  • Customer Add 

  • Customer Change

  • Customer Delete

Customer Profile - access from General menu

    Limit to Assigned Customers - restricts the user to only be able to view customer accounts where they are an assigned salesperson 

  • Customer Rates - ability to change any options in the “Rates” tab in the Customer record

  • Customer Setup - access to Customers from main menu

  • G/L Inquiry - ability to view G/L transactions

  • Journal Entry - ability to post a Journal Entry  

  • Management Information - access to the Financial Inquiry window from the main menu

  • Show AR Comments in Profile

  • Vendor Setup - access to Vendors from Accounting menu


Administration

  • Branch Setup - access from Administration menu

  • Company Setup - access from Administration menu

  • Currency Rates - access from Administration menu

  • Department Setup - access from Administration menu

  • Dispatch Status - access from Repair Codes

  • FOB - access to FOB field within Invoice Change

  • GL Balance Tests - access from Administration menu

  • Inspection Setup - access from Administration menu

  • Labor Rate Setup - access from Administration menu

  • Modify Sales Tax Integration - access to Sales Tax Integration tab within Tax Codes

    Personnel Setup - access to User Setup within User Management

        Disable Hourly Rate - ability to enter hourly rate on User record

    Repair Codes - access from Administration menu

  • Sale and Expense Codes - access from Administration menu

  • Secondary PM Names - access from Administration menu

  • Security Setup - ability to interact with any security function in the security setup. Caution: disabling this option as an administrator will prevent you from further operation of this feature. 

  • Ship Via - access to Ship Via field within Invoice Change

  • Shop Status - access to Shop Status tab within Repair Codes


Data Access - end points for OData


Doc Center - ability to access each of these documents within Doc Center 


Equipment - access to make the respective changes within Equipment record


File

  • Email Log - access to the Email Log from Settings > Files

  • Program Change Log - n/a in Evolution

  • Purchase Order Print Options - access to PO Print Options from Settings > Files


General

  • Check In - n/a in Evolution

  • Invoice Change - access to Invoice Change from General menu

  • Mechanic Clock In - access from General menu

  • Parts - access to Parts from General menu 

  • Print Final Invoices - access from General menu


Internet - entire section is n/a in Evolution 


Invoice - access to respective fields within invoicing unless otherwise specified 

  • Accounting Format - n/a in Evolution 

  • Add Equipment

  • Add Ship To

  • Auto Open PM's

  • Change Salesman

  • Close Credit Memos - access to close documents waiting for credit approval

  • Close Order

  • Customer Credit Info

  • Department Limit - selecting this opens a dropdown which allows you to limit the departments this role is able to open documents under

  • Enter Comments

  • EQ

EQ Add

EQ Change

EQ Delete

EQ Transfer

  • Flat Rate

Flat Rate Equipment

Flat Rate Labor

Flat Rate Misc

Flat Rate Parts

Flat Rate Rental

    Invoice Design Options - access within Settings > Files 

  • Invoice Functions - access to Invoicing from General menu 

    Labor

    Labor Add

  • Labor Change

  • Labor Delete

  • Labor Ticket

  • Labor Transfer

    Limit Labor Entry

        Mechanic #

    Misc

    Misc Add

  • Misc Change

  • Misc Delete

  • Misc Transfer

    Open Order

  • Open PM's

  • Override Currency

Parts

  • Parts Add

  • Parts Below Cost

  • Parts Change

  • Parts Delete

  • Parts Transfer

    Print Final Invoices - access from General menu

  • Rates/Taxes

Rental

Rental Add

  • Rental Change

  • Rental Delete

  • Rental Transfer

  • Reverse Invoices

  • Show Deposit Button

  • Show Equipment GP

  • Show Labor GP

  • Show Misc GP

  • Show Parts GP

  • Show Rental GP

  • Show Total GP

  • Update Header

  • View Acct Dist - access from Document > Gear > Inquiry

  • View Invoice Register - access from General menu

  • View WIP - access from General menu


Other

    Invoice Change - access from General menu

  • Comments - access to this field within Invoice Change

  • FOB - access to this field within Invoice Change

  • PO # - access to this field within Invoice Change

  • Primary Meter - access to this field within Invoice Change

  • Rental Dates - access to this field within Invoice Change

  • Salesman - access to this field within Invoice Change

  • Ship Via - access to this field within Invoice Change

  • Writer - access to this field within Invoice Change

    Mechanic Check In - n/a in Evolution

Transportation Log - access from General menu

    Transportation Detail

  • Transportation Header


Parts - access to make respective changes within Parts record unless otherwise specified

Add Parts

  • Adjust On Hand Qty

  • Approve Orders

  • Change Parts

  • Delete Parts

  • Disallow Cost Change For Backorders

  • Group Bin Change

  • Inquiry Price Avail - n/a in Evolution 

  • Order Parts

  • Part # Alias On Pos - n/a in Evolution

  • Part Admin Options - access to Service Van Replenishment, Price Files and Month End within Parts 

  • Parts Group Setups - access to Groups tab within Parts > Setup

  • Parts Setup - access to Setup within Parts

  • Post Inventory - access Inventory Counts within Parts

  • Receive Parts

  • Record Lost Sale

  • Toyota - No Auto Dash - when checked, the system will not automatically enter a dash when typing a Toyota part number 

  • User Cross Setups - access to User Cross Reference tab within Parts Setup

  • View Costs

  • Warehouse Limit - allows you to limit the warehouses this role is able to utilize

  • Warehouse Setups - access to Warehouses tab within Parts > Setup

  • Whse To Whse Trans - access to Transfer and Copy Warehouse within Parts


Reports - access to respective reports within Main Menu > Reports


Technician - access to the respective functions for Technician roles

Doc Center 

    Add Equipment Docs

  • Add Mechanic Docs

  • Document Center

Invoicing Functions

Open Quote Only


Was this article helpful?

That’s Great!

Thank you for your feedback

Sorry! We couldn't be helpful

Thank you for your feedback

Let us know how can we improve this article!

Select at least one of the reasons
CAPTCHA verification is required.

Feedback sent

We appreciate your effort and will try to fix the article