Release Notes 4.0.100

Enhancement 

Vendor

• The Import Vendor feature has been enhanced with a new template for more accurate data capture. An improved error handling has been implemented to provide clearer feedback during the import process. Additionally, performance optimizations have been made to ensure faster and more reliable imports. 

Company

• A new setting has been added under the Accounting tab to ask, require or not ask the user for Branch and Department in Journal Entry, AP Invoice Entry and Depreciation Setup.

Journal Entry

• Users can specify Branch/Dept when adding journal details or set up depreciations if the new setting in Company asks for or requires to be set.

• The functions that create journal details: Depreciation Group and Import Journal, were updated to write the Branch and Department value if it was set to. 

• The Post function now includes a validation for specific account types. When the new setting in Company requires Branch/Dept, accounts classified as Sale, Cost, Expense, or Asset (with Cash Account set to false) must have both a Branch and Department specified.

• A new logic has been added when creating AP Details from Journal Entry:

  • If the AP Invoice # that is referenced in the Journal Entry Detail for the AP Account # exists for the same Vendor and Account then the AP Detail record will be created as an Entry Type: Journal, otherwise the Entry Type will be Voucher. 

AP Invoice Entry

• Users can specify Branch/Dept when adding distributions if the new setting in Company asks for or requires to be set.

• The Import PO function has been updated to write in the distribution the Branch and Department the PO has set to.

• The Post function now includes a validation for specific account types. When the new setting in Company requires Branch/Dept, accounts classified as Sale, Cost, Expense, or Asset (with Cash Account set to false) must have both a Branch and Department specified.

GL Inquiry

• Users can now see the Branch and Department value for transactions if the new column Branch/Dept is configured to be displayed.  This is controlled by the Fields option under the Gear in the GL Inquiry Page.  

Purchase Order

• A new validation has been added when receiving Misc items tied to a PO via sales document to make sure a Control # was specified if the account used is a Controlled one.

Print Final Invoice

• The way TMHU Export works has been updated to allow users to export the file with or without sections.  The Export Button in Print Final Invoices now has these 2 options to use when creating the TMHU Export file that is used to upload to Toyota.

Reports

• The GL Balances By Source Detail - Multiple Months report within the Accounting group has been added.  

• The Salesperson Commission report within the Accounting group has been updated for performance improvements, ensuring faster response times for report generation.

• The AP Invoice Due List report within the AP group has been updated to print the Account # is being grouped by.

Issues 

• The issue users were facing across the different drag-n-drop functions in the product where files with capitalized extensions or strange characters in the file name were not visualized properly has been solved. This was seen most often with dragging in documents in the Invoicing Page to attach to the Work Order but was updated for all areas where documents could be attached to an entity.  

AP Payment

• The Void button has been updated to prevent multiple clicks, resolving an issue that led to duplicate void entries.

• The issue that was causing incorrect Vendors being paid due to checkboxes not being cleared when switching Vendors in Manual Payment has been addressed.