AP Payments: auto / manual payments / void checks

Modified on Tue, 20 Jun 2023 at 11:29 AM

1. Open AP Payments from Accounting page.

Screenshot of: Open AP Payments from Accounting page.


2. Select invoices for payment (single or multiple).

Screenshot of: Select invoices for payment (single or multiple).


3. Click "Authorized" to authorize invoices for payment.

Screenshot of: Click "Authorized" to authorize invoices for payment.


4. Click "Autochecks"

Screenshot of: Click "Autochecks"


5. Click "Build" to build checks. Make sure Cash Account and Payment Type are selected.

Screenshot of: Click "Build" to build checks. Make sure Cash Account and Payment Type are selected.


6. Click here to print checks.

Screenshot of: Click here to print checks.


7. Click "OK"

Screenshot of: Click "OK"


8. Click "Post" to post checks.

Screenshot of: Click "Post" to post checks.


9. To complete a Manual Payment, click here.

Screenshot of: To complete a Manual Payment, click here.


10. Enter vendor number or search for vendor.

Screenshot of: Enter vendor number or search for vendor.


11. Select cash account.

Screenshot of: Select cash account.


12. Select invoice to pay.

Screenshot of: Select invoice to pay.


13. Click "Post Detail to the General Ledger"

Screenshot of: Click "Post Detail to the General Ledger"


14. Click "Yes"

Screenshot of: Click "Yes"


15. To clear a debit and credit that offset, enter or search for vendor number first.

Screenshot of: To clear a debit and credit that offset, enter or search for vendor number first.


16. Select the debit and credit which offset.

Screenshot of: Select the debit and credit which offset.


17. Select cash account.

Screenshot of: Select cash account.


18. Click here to clear the offsetting debit and credit using the filing cabinet.

Screenshot of: Click here to clear the offsetting debit and credit using the filing cabinet.


19. To void a check, click here.

Screenshot of: To void a check, click here.


20. Enter check number and click Void.

Screenshot of: Enter check number and click Void.


21. Click "Yes"

Screenshot of: Click "Yes"



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