Can I void a check using today's date for the void transaction?

Modified on Wed, 15 Apr at 9:00 AM

If a check is voided via Ap payments, it will post that reversal back to the original entry date if that accounting period is open in your Company setup. Therefore, if the check was posted in December and it is voided, the void would also post back to December. If the month of December is closed, however, you will get the option to post to the first open month under Company Setup with the pop up option below:

If you click Yes, the system will post the void to one day after the Cut Off Date Between. For example, if the Cut Off Date Between on the company record is 01-01-2025 through 12-31-2025, and you try to void a payment that was made before 01-01-2025, the system will give you that pop up message. If you click Yes, the void will post with an effective date of 01-02-2025.

If the first open period in your Company setup is not the one you wish to post in, and you would like to void that check to today's date, you can do so via journal entry.

To complete this via a journal entry, you will open up journal entry and manually adjust what is needed to reflect within the current period. You would simply enter the reverse of the original payment line items. You can repeat for as many checks/line entries as needed.

For example, if I am voiding a check for $100, the original entry would be a credit to the bank account for $100 and a debit to AP for $100. To reverse this, I would enter a debit to the bank account for $100 and a credit to AP for $100 under that invoice number to reinstate the invoice and void the check payment from the cash account.

When you then post this entry, you will keep the effective date in the current period. This will place those items back into AP inquiry at today's date and will also debit the bank account with today's date rather than the date it was originally posted.