How to Apply a Credit Card Payment to an AP Invoice

Modified on Thu, 23 May 2024 at 10:13 AM

1. Accounting > AP Invoice Entry > Enter AP invoice details as usual and click + to add invoice.

2. Open the Payments tab.

3. Set "Setup for Credit Card Payment" checkbox to true.

4. Enter credit card Vendor # or use the magnifying glass to search.

5. Select the respective credit card payables account from the GL Account # dropdown.

6. Click here to save the payment settings.

7. Enter AP Invoice Distribution as usual.

8. Click "Post" to post the AP invoice and apply the credit card payment.

9. Click "Yes"

Now we'll look at how this AP invoice and the credit card payment applied to it are reflected in AP Inquiry.

10. Accounting > AP Inquiry

11. Enter Vendor # or search for vendor using magnifying glass.

12. Check the History checkbox. Since the credit card payment was already applied to the AP Invoice, these details will automatically roll to History since the AP invoice now holds a 0.00 balance.

13. Enter the date range you'd like to display records for.

14. Click "Refresh"

15. The AP invoice and applied payment are reflected with a 0.00 balance.

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