3.0 Ap Invoice Entry Payments

If you would like to utilize the Payments tab for items that you need to enter a voucher for but you have already paid for these items via some other source such as a credit card... (Note: Use a separate Credit Cards Payable GL account)

 Enter the voucher like you normally would but then add the step of going to the Payments tab… On the right side select the check box for Setup for Credit Card Payment, Enter the vendor account number for the credit card that was used, and select the Credit Cards Payable account.

NOTE: If you forget to go to the payments tab before adding the voucher you’ll have to go back to the general tab and update the voucher after you set up the payment info…

Once the AP Journal has been posted you’ll see the voucher under AP Inquiry for the appropriate vendor but it will show in history since it was already paid, the amount of the voucher will then show under the credit card vendor for payment to the credit card account. **Then when you get your credit card statement go into AP Payments you can select the credit cards payable AP account and authorize all the items from the statement to pay your credit card company