Accounting AP Inquiry Definition Guide

AP Inquiry

Search Fields

• Vendor #: Enter or search for Vendor # to return associated open AP invoices.  
• Invoice # Search: Enter or search for a specific AP invoice associated with the vendor.
• PO # Search: Enter or search for a specific PO # associated with an AP invoice and the vendor. 
• History: Checkbox to search historical data (paid AP invoices). 
  • When selected a From and To date range selection will appear.

Vendor Comments Tab

• Vendor AP Comments: Text field to view or enter comments related to the vendor.
• Add Date/Time Stamp: Button to add a date and time stamp to the comments.
• Add Date/Time Stamp with Name: Button to add a date and time stamp along with the user’s name to the comments.

Aging Tab

• This section displays a pie chart of the aging information for the vendor.

Action Buttons

• Copy: Button to copy the information displayed.
• Refresh: Button to refresh the data displayed.

Tabs

• Invoice Details: Displays the details of the selected AP invoice.
• Invoice Images: This tab is used to view or upload images associated with the AP invoice.
• Distribution: This tab is used to display the AP invoice distribution amongst the GL accounts.
• Enter Comments: Text field to enter or view comments related to the AP invoice.
• Add Date/Time Stamp: Button to add a date and time stamp to the comments.
• Add Date/Time Stamp with Name: Button to add a date and time stamp along with the user’s name to the comments.

Gear Icon 

• Print List: Will print the list of the AP invoices in the data grid. 
• Roll Current to History: This will set the history flag on any Ap invoices that have a current balance of $0.00.