Accounting AP Inquiry

Modified on Wed, 22 May 2024 at 10:54 AM

Accounting AP Inquiry Definition Guide



AP Inquiry


Search Fields


  • Vendor #: Enter or search for Vendor # to return associated open AP invoices.  
  • Invoice # Search: Enter or search for a specific AP invoice associated with the vendor.
  • PO # Search: Enter or search for a specific PO # associated with an AP invoice and the vendor. 
  • History: Checkbox to search historical data (paid AP invoices). 
    • When selected a From and To date range selection will appear.


Vendor Comments Tab


  • Vendor AP Comments: Text field to view or enter comments related to the vendor.
  • Add Date/Time Stamp: Button to add a date and time stamp to the comments.
  • Add Date/Time Stamp with Name: Button to add a date and time stamp along with the user’s name to the comments.


Aging Tab

  • This section displays a pie chart of the aging information for the vendor.

Action Buttons

  • Copy: Button to copy the information displayed.
  • Refresh: Button to refresh the data displayed.



Tabs

  • Invoice Details: Displays the details of the selected AP invoice.
  • Invoice Images: This tab is used to view or upload images associated with the AP invoice.
  • Distribution: This tab is used to display the AP invoice distribution amongst the GL accounts.
  • Enter Comments: Text field to enter or view comments related to the AP invoice.
  • Add Date/Time Stamp: Button to add a date and time stamp to the comments.
  • Add Date/Time Stamp with Name: Button to add a date and time stamp along with the user’s name to the comments.



Gear Icon 


  • Print List: Will print the list of the AP invoices in the data grid. 
  • Roll Current to History: This will set the history flag on any Ap invoices that have a current balance of $0.00.

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